CPHS Alumni Association Meeting Minutes

Meeting was called to order at 5:55 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Bud Bowman, Chester Rybicki and Jeanann Freier board of directors.  Also present was our student ambassador Madison Berger and lifetime members Irene Doty, Deborah Deaton, George Tachtiris, Heather Harder.

Approval of the April 24, 2019 Minutes Ron Hampton moved to accept the April 24, 2019 minutes as presented Chester Rybicki seconded the motion. Everyone present signified by stating “Aye” to accept the April 24. 2019 minutes as presented on line. Motion Passed

Approval of the April 2019 Financial Report – The financial report was presented with a balance of  April 22, 2019. Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the March/April financial report as presented. Motion Passed

Business

Election of Officers The following members were unanimously elected to be our Officers and Board of Directors for another 2 years.

Terry Lee, President

Ron Hampton, Secretary- Vice President

Christine Lee, Treasurer

Lynn Clay, Board of Director

Chester Rybicki, Board of Director

Roger Blake, Board of Director

Irene Doty, Board of Director

Heather Harder, Board of Director

Charles (Bud) Bowman, Board of Director

 2019 CPHS Alumni Association Art Show

George Tachtiris presented the itinerary for the show which will be held October 20-26, 2019 at the Crown Point Library. Entries are due by August 15^th. For a copy of this itinerary contact George Tachtiris.

Scholarships – Terry Lee stated we did not receive any applications for the Dr. Keith Perry scholarship therefore; he called Dr. Perry for suggestions of what to do with his scholarship. Dr. Perry stated he would like to honor last year’s recipient, Benjamin Wesley, again with this year’s scholarship if he is in good standing and his grades meet the criteria.

Terry spoke with Benjamin’s mother and she stated he is a 4.0 student at Butler University.

Dr. Keith Perry scholarship recipient is Benjamin Wesley in the amount of $5,000.00.

The Nolan Gold recipient this year is Madison Berger in the amount of $5,250.00.

The Paul and Mary Catherine Georgas recipient is Sophia Genovese in the amount of $1,200.00.

Portrait of a Graduate recipients are Hannah Brownd and Anne Kutemeier in the amount of $1,200.00 each

The Alumni Scholarship recipient is Jacob Buford in the amount of $500.00.

The Bulldog Underdog Scholarship in the amount of $1,200.00 was awarded to Lindsey LaBuda.

Theodore Smith Art Scholarship recipient is Regan Beckman in the amount of $1,200.00.

Roger moved to adjourn the meeting at 7:15 p.m. to our regularly scheduled meeting on May 29, 2019 Chester Rybicki seconded this motion and everyone present signified by stating “Aye”. Motion Passed

June 26, 2019 meeting will be held at the Crown Point Community Library room 2.

Meeting was called to order at 6:00 p.m. by President Terry Lee 

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Bud Bowman, Chester Rybicki and Jeanann Freier board of directors.  Also present was our student ambassador Madison Berger and lifetime members Irene Doty, Deborah Deaton, George Tachtiris, Heather Harder, Karen Smith, Roger Blake, and George Ficker. Guests: Lisa Hampton, Ron Clay, and Tina Blake.

Approval of the March 27, 2019 Minutes Lynn Clay moved to accept the March 27, 2019 minutes as presented. Irene Doty seconded the motion. Everyone present signified by stating “Aye” to accept the March 27. 2019 minutes as presented on line. Motion Passed

Approval of the March/April 2019 Financial Report – The financial report was presented with a balance of $33,829.57 through April 22, 2019. Chester Rybicki moved to accept the financial report as presented and Roger Blake seconded the motion. Everyone present signified by stating “Aye” to accept the March/April financial report as presented. Motion Passed

2019 Banquet Financial Report

Chris Lee presented the financial report for our 2019 banquet. The banquet itself closed with a profit of $1,632.59, raffle sales finished with a balance of $2,607.58 leaving us with a total of $4,240.17 from our banquet and raffle sales.

Banquet

Ron Hampton reported that Sts. Peter and Paul banquet hall will not take a reservation next year without a guarantee of 200 guests. They did offer us Sunday reservations without a guarantee number of guests.

The general consensus was to look for a different venue for our 2020 banquet.

2019 CPHS Alumni Association Art Show

George Tachtiris presented the itinerary for the show which will be held October 20-26, 2019 at the high school. Entries are due by August 15^th. For a copy of this itinerary contact George Tachtiris. 

Election of Officers – Terry Lee opened the floor for nomination of Officers and Board, He explained that the actual election will take place at our May 29, 2019 business meeting.

Lynn Clay opened the nominations by nominating Chris Lee for Treasurer

Lynn Clay nominated Ron Hampton to the Secretary position.

Roger Blake nominated Terry Lee to the President position

Lynn Clay nominated Ron Hampton for the Vice President position

George Tachtiris nominated Bud Bowman to the Retired Teacher “At Large” member of Board of Directors.

Chris Lee nominated Lynn Clay, and Roger Blake as “At Large” member of the Board of Directors.

Terry Lee nominated Chester Rybicki as an “At Large” member of the Board of Directors.

Chester Rybicki nominated Irene Doty as an “At Large” member of the Board of Directors.

Terry Lee nominated Heather Harder as an “At Large” member of the Board of Directors.

Scholarships – Terry Lee stated we did not receive any applications for the Dr. Keith Perry scholarship therefore; he called Dr. Perry for suggestions of what to do with his scholarship. Dr. Perry stated he would like to honor last year’s recipient, Benjamin Wesley, again with this year’s scholarship if he is in good standing and his grades meet the criteria.

Terry spoke with Benjamin’s mother and she stated he is a 4.0 student at Butler University.

Dr. Keith Perry scholarship recipient is Benjamin Wesley in the amount of $5,000.00.

The Nolan Gold recipient this year is Madison Berger in the amount of $5,250.00.

The Paul and Mary Catherine Georgas recipient is Sophia Genovese in the amount of $1,200.00.

Portrait of a Graduate recipients are Hannah Brownd and Anne Kutemeier in the amount of $1,200.00 each

The Alumni Scholarship recipient is Jacob Buford in the amount of $500.00.

The Bulldog Underdog Scholarship in the amount of $1,200.00 was awarded to Lindsey LaBuda.

Theodore Smith Art Scholarship recipient is Regan Beckman in the amount of $1,200.00.

Display Case – Terry mentioned a need to have the display case at the school changed. Ron Hampton and Roger Blake stated they would do that.

Splat Club – Terry Lee announced we are hosting a pizza Party for the SPLAT club on May 28^th in Karen Topp’s classroom at 3:45.

Scholarship Awards Evening- The awards/scholarship presentation is to be held at the high school, May 9, 2019 at 6:30 p.m.

Correspondence – Thank you letters went out for the banquet donations and all paid advertisers. New lifetime members:  Carole Rothermel Mayden, Class of 1950 (deceased), Iylene Alexander Wagner-Class of 1967, and Ruth Kernagis, Latin teacher, Adam Graper annual member.  I billed all unpaid advertisers again. Filed form CG9 report to the Indiana Gaming Commission.

Terry Lee requested a moment of silence and prayer for Mr. Gordon as he recovers from his recent illness.

Roger moved to adjourn the meeting at 7:15 p.m. to our regularly scheduled meeting on May 29, 2019 Chester Rybicki seconded this motion and everyone present signified by stating “Aye”. Motion Passed

Our next meeting is May 29, 2019, 5:30 to eat and 6:00 p.m. for Meeting

Crown Town Grill

June 26, 2019 meeting will be held at the Crown Point Community Library room 2.

Wednesday March 27, 2019 6:00 pm. Community Library

The meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Bud Bowman and Chester Rybicki board of directors. Also present were our student ambassadors Madison Berger and Isabella Weiss and lifetime members Irene Doty, and Deborah Deaton.
Jeanann Freier was excused.

Approval of the February 27, 2019 Minutes Lynn Clay moved to accept the February 27, 2019 minutes as presented. Irene Doty seconded the motion. Everyone present signified by stating “Aye” to accept the February 27. 2019 minutes as presented on line. Motion Passed

Approval of the Feb/March 2019 Financial Report – The financial report was presented with a balance of $36,890.24 through March 22, 2019. Chester Rybicki moved to accept the financial report as presented and Bud Bowman seconded the motion. Everyone present signified by stating “Aye” to accept the February/March financial report as presented. Motion Passed

Business

Banquet – Terry Lee reported we currently have 120 guests for the banquet and there are a few RSVP’s still arriving.

He requested all of our helpers arrive at Sts. Peter & Paul banquet hall at 4:00 p.m. to set up.

Deborah Deaton showed examples of what she has in mind for the banquet centerpieces. Everyone agreed to her dog bowl idea.

Ron Hampton said he would be meeting with the banquet hall people on Thursday to coordinate our plans for the banquet on April 6th.

Election of Officers – Terry Lee reported that nominations for officers will be accepted at our April 24th meeting.
The actual election will be at the May 29th meeting.

Committees – Terry Lee asked for volunteers to read the scholarship applications. Deborah Deaton, Lynn Clay, Irene Doty, and Chris Lee volunteered to serve on this committee. Karen Smith will be reading the Ted Smith art applications.

Correspondence – Chris Lee stated there has been a multitude of correspondence with sending our banquet tickets and new membership packets. Our new lifetime members are Lauren Ewing class of 1967, Janet Drag class of 1968, Pam Smith class of 1966, Jean Kutemeier, class of 1979 and Heather Stacks Harder class of 1966. Mary Catherine Georgas Flath class of 1980 is our newest annual member.

Ron Hampton moved to adjourn the meeting at 6:45 p.m. to our regularly scheduled meeting on April 24, 2019 to be held at the Community Library room 2. Chester Rybicki seconded this motion and everyone present signified by stating “Aye”. Motion Passed

Our next meeting is April 24, 2019, 6:00 p.m. Crown Point Community Library room 2.

Wednesday February 27, 2019 6:00 pm. Crown Town Grill

Meeting was called to order at 6:00 p.m. by President Terry Lee

Attendees: Terry Lee, President; Christine Lee, Secretary-Treasurer; Ron Hampton, Vice President; Lynn Clay, Jeanann Freier, and Chester Rybicki board of directors. Also present was our student ambassador Madison Berger; lifetime members Irene Doty, George Ficker, George Tachtiris, and Deborah Deaton.

Approval of the February 7, 2019 Minutes – Ron Hampton moved to accept the February 7, 2019 minutes as presented. Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the February 7. 2019 minutes as presented on line. Motion Passed

Approval of the January 2019 Financial Report – The financial report was presented with a balance of $33,940.24 through February27, 2019. Ron Hampton moved to accept the financial report as presented and Lynn Clay seconded the motion. Everyone present signified by stating “Aye” to accept the January February financial report as presented. Motion Passed

Business

Art Show George Tachtiris presented plans for the student art show and faculty/alumni exhibition event. An outline of this endeavor is attached to these minutes. George has been working with Karen Cox at the high school planning the event. The proposed date for this art show is sometime in October 2019. The event will need approximately $300 for prizes. Jeanann Freier volunteered to donate a total of $50.00 toward the prize funds on behalf of the Georgas family. No action was taken on this proposal but George will keep the board updated on the progress of planning this event.

Chris Lee moved to rescind a motion that was passed at the February 7, 2019 meeting that stated, Banquet Presenters – Jeanann Freier stated there are a lot of complaints about the need to shorten our presentations at the Hall of Fame banquet and she moved to shorten the list of presenters at the Hall of Fame banquet to just the Master of Ceremonies. This motion was seconded by Drue Samuelson. After a lengthy discussion this motion Passed”
Lynn Clay seconded Chris Lee’s motion to rescind the “banquet presenters” motion made on February 7, 2019. The action on February 7, 2019 action was rescinded by ten ayes in favor of rescinding the vote and one person’s nay vote against rescinding the February 7, 2019 vote. The motion to rescind the Banquet Presenters action taken on February 7, 2019 motion passed.

Banquet
Advertising – Ron Hampton reported our ad deadline is up.
Menu – Ron went over the banquet choices for menu items and it was decided to have salad, bread & butter, roast sirloin of beef, chicken Marsala, red parsley potatoes, green beans almandine, ice cream and cake served family style.
Invitations: Terry Lee sent out 282 invitations.
Raffle Sales – Terry stated that to date we have sold 402 raffle tickets. We sold 490 tickets in 2018..
Celebration of 10th Anniversary – It was agreed to by everyone present to purchase three sheet cakes from Costco in celebration of the Alumni 10th anniversary. These cakes will be served at the 2019 Hall of Fame Banquet on April 6, 2019. Terry Lee stated he will donate one of the cakes. Chris and Terry Lee will order and pick up three cakes.
Ron Hampton moved to allocate $50 to purchase a flower arrangement to be given to a special guest at the hall of fame banquet on April 6, 2019. Chester Rybicki seconded this motion. Everyone present signified by stating “Aye” to accept the $50 purchase of flowers for the April 6, 2019 hall of fame banquet guest as presented. Motion Passed Lynn Clay will order and pick up the flowers.

Correspondence – Chris stated there has been a multitude of correspondence with ordering everything for the banquet, mailing banquet invitations, corresponding with the printer about the banquet book, and corresponding the Hall of Fame banquet nominees.

Ron Hampton moved to adjourn the meeting at 7:20 p.m. to our regularly scheduled meeting on March 27, 2019 Everyone present signified by stating “Aye”. Motion Passed

Our next meeting is March 27, 2019, 6:00 p.m. Crown Point Community Library rm 2.

______________________________________________ Christine Lee, Secretary
Approved on March 27, 2019