CPHS Alumni Association Meeting Minutes

Meeting Agenda

Thursday, 6:00 p.m. February 23, 2012
Crown Point High School Community Room

I. Financial Review Deborah Deaton

II. Open Business

a. 501 (c)(3) update
b. Amendment to Articles of Incorporation
c. Website updates – Dan Witten, Wendy Brissette, and Terry Lee

III. Other Business
a. Amendment to By Laws

IV. Committees
a. Hall of Fame Committee: Terry Lee, and Dan Witten
i. 2012 Banquet – Irene, Wendy, Deborah, Chris and Terry
ii. Invitation and RSVP
iii. Program
b. History Committee: Deborah Deaton, Dan Witten, and Dana Zurbriggen
c. Membership/Recruitment: Wendy Brissette, Irene Doty, and Chris Lee
i. Lifetime memberships
d. Reunions Dan Witten, Terry Lee, and Deborah Deaton
i. Website postings
e. Fundraising Alan Vandever, Irene Doty, Wendy Brissette, Chris Lee and Dan Witten
i. Trivia Fest – Terry March 10 8 – 1
ii. Photo Event – Alan March 24 & 24 11:30-3:30

The meeting was called to order at 6:00 p.m. by President, Jim Hosfeld. Present: Chester Rybicki, Hannah Raspopovich, Dan Witten, Alan Vandever, Jim Hosfeld, Wendy Brissette, Dana Zurbriggen, Ron Hampton, Terry Lee, Bud Bowman, Irene Doty, and Eric Ban.

Financial Review: Jim Hosfeld read Deborah Deaton report since she became ill and was not able to attend.  Savings balance $3030.06 and the checking balance is $2136.97. There has been a $500 pledge for a Scholarship that we have not received funds.

OPEN BUSINESS

Website updates Dan said that in a week or two he will have it all updated.

OTHER BUSINESS

Review of Mission and Goals. Jim Hosfeld asked if anyone had reviewed and had any suggestions for changes  to the Crown Point High School Alumni Associations Mission and Goals statement.

Terry Lee was the first to suggest that the 2^nd paragraph of the OUR MISSION section be changed.  He stated the current phrasing is bit confusing and redundant.

Jim Hosfeld made a motion to change the 2^nd paragraph as Terry suggested to “ All persons who have attended Crown Point Community Schools as listed by the registrar are defined as being alumni, and those who have taken part in the educational process at all levels, both faculty and staff, are defined as being alumni.” Dana Zurbriggen seconded the motion.  Everyone was in favor of this motion. Motion Carried.

Then we went to the OUR GOALS section.  There were many changes made to this portion. Again Terry Lee had worked on this a lot and came up with many changes that all of us agreed needed to be done.

Terry made a motion to change our current Goals statement as read as follows: To assist Crown Point School District in communicating with its alumni. To convey to Crown Point School District the views, attitudes, and needs of the alumni in seeking to preserve, advocate and promote alumni interests. To honor alumni with “Portrait of a Graduate” Hall of Fame and Teacher Hall of Fame. To strengthen alumni activities and programs. To support educational programs through student scholarships, teacher grants and support of the Crown Point Education Foundation. To preserve and instill an appreciation of the history of Crown Point Community Schools. Alan Vandever seconded the motion.  Everyone was in favor of this motion.  The Motion Carried.

Spirit of Bulldog Holiday Shop Dr. Ban reported the parents group that ran the holiday shop will be presenting a check to Alumni Association for our scholarship fund. This is to place February 3, 2012 at the Crown Point Basketball Game.

COMMITTEES

Hall of Fame Committee: Terry Lee & Dan Witten

1. 2012 BANQUET-Irene, Wendy, Deborah, Chris and Terry.  Review of the Hall of Fame dinner menu. The committee chose Youche Country Club for our banquet to be held April 28, 2012. Cocktails are to be served at 5:30 and dinner at 6:00.  After a long discussion it was decided that the committee would choose the menu. Everyone did say the Pecan Crusted Chicken should be one of the entrees. The Committee will decide if they will go out and try some of the other dishes.

Bud Bowman moved to have music and dancing at the banquet. Seconded by Terry Lee seconded the motion.  Motion Carried

2. AWARDS-Terry. Everyone agreed to change the honorees award to an acrylic award instead of the wall plaques that were given at past banquets. Terry had brought in a picture of the acrylic award for all to see. Mike’s Sporting Goods will be creating the awards.

History Committee:  Deborah Deaton, Dan Witten, Dana Zurbriggen. Dana reported that there are three current projects this committee is working on.

1.Shadow boxes for the Hall of Decades that need to be redone.  There is a problem in hanging them.

2. Cast pictures. Need to be framed.

3. Bronze plaques for deceased classmates who passed away before graduation that will be fastened under each class picture.  There aren’t any funds allocated for these projects at this time.   Jim Hosfeld will have a conversion with Dr Ban about our ideas and what is required to get some of these projects completed.

Membership/Recruitment Committee: Wendy Brissette, Irene Doty, Chris Lee Lifetime memberships: Irene reported we have 2 new life memberships.William Carroll class of 1969 and Jerry Smith class of 1989.  We have a total of 24 life members at this time and a total of 118 members as of 1-25-12.  She also mentioned that Malcolm Ruby, a retired teacher, had passed away. He passed away on December 19, 2011 at the age of 97.

Reunions: Dan Witten, Terry Lee, and Deborah Deaton.  Dan offered to contact all five of the reunions committees that are listed on our website to see if they would allow us to set up tables at their reunions.

Fundraising:  Alan Vandever, Irene Doty, Wendy Brissette, Chris Lee and Dan Witten.     1.  Trivia Fest-Terry Lee- March 10, 2012, 8:00 a.m. -1:00 p.m.   Terry explained how the program would work.  He would need at least 30 people to help.  Dr Ban suggested we talk to Lisa Keene who is in charge of the school yearbook for help that day.  So if anyone can help contact Terry. Also we need cookies made for that day.

2.  Summer Community Talent Show- Dana Zurbriggen. If you are interested in helping Dana on this, contact her.  Dan Witten was an interested person to help out.  Would have a variety of age groups involved.

3.  Photo Event- Alan Vandever at CPHS on March 24 & 25. Hours 11:30 to 3:30 each day.  Alan had all the details including cost of the photo packets. Alan will be offering a photo packet that includes an assortment of sizes the customer can choose. Alan said he would need only one other party to help him. Irene Doty volunteered to help him. We would be accepting cash or check. Need to have Dana Zurbriggen get the ok. More details next month.

Scholarships:

1. Theodore Smith Art Scholarship

2.  Bulldog Underdog Scholarship

3.  Two Portrait of a Graduate Scholarships

The scholarship applications will be available on February. The details of each scholarship are listed on the CPHS Alumni website. April 13, 2012 is the deadline for accepting applications. Voting will take place after that so we may have the results by the time we have the Banquet on April 28.

ADJOURNMENT: At 7:30 p.m.  Bud Bowman moved to adjourn the meeting and Terry Lee seconded the motion.

Minutes taken by Irene Doty

• Website updates  – Dan Witten, Wendy Brissette, and Terry Lee

• Review of Mission and Goals

• 2012 Banquet – Irene, Wendy, Deborah, Chris and Terry
• Review menu for Hall of Fame dinner
• Awards – Terry

• Lifetime membership

• Website postings

• Trivia Fest – Terry   March 10  8 – 1
• Photo Event – Alan   March 24 & 25  11:30-3:30

The meeting was called to order by Jim Hosfeld, President at 6:05 p.m.

Meeting Attendees: James Hosfeld, President; Terry Lee, Vice President; Dan Witten, Past President; Deborah Deaton, Treasurer; Chris Lee, Secretary; Irene Doty, Board Member; Chester Rybicki, and Barb Sobierajski.

Acer Iconia Tablet Raffle: Mark Gianfermi, CPHS Freshman Principal, attended our meeting to draw the winning raffle ticket. The winner is Tom May, ticket number 497001. Congratulations to Mr. May.

There were a total of 127 raffle tickets sold at $5 each. The profit from this raffle is $635 that is earmarked to our scholarship fund. Once again, this Tablet was donated to us by Costco.

Financial Review: Treasurer, Deborah Deaton reported a current balance of $2,002 in the checking account. $1,312 of this is expendable. We still have $690 in scholarships that have to be settled with two graduates. There is $2,745 in savings plus $255 collected at this meeting from raffle ticket sales that will be deposited into our savings account.

The Spirit of the Bulldog Holiday Shop donated $745 to our scholarship fund. Deborah and Ron attended this event.

Irene requested a thank you note be sent to Crown Point Presbyterian Church resale shop for their donation of memorabilia to the Holiday Shop sale.

Open Business

Website Updates: Dan stated he will further train Terry and Wendy on the codes to enable them to change all pages on the webpage. Terry and Dan agreed to meet right after the holidays with Wendy for this training.

Liability Insurance: Jim reported Purdue Alumni Association offers their membership life insurance and he will check with agents about both life insurance offers as well as obtaining liability insurance for our functions.

Committee Reports

Hall of Fame: Paul Georgas was nominated to our Teacher Hall of Fame. Brian Spencer a 1960 graduate was nominated to our Alumni Hall of Fame.
Jim moved to close nominations for our Hall of Fame and Teacher Hall of Fame. Chester seconded the motion. With everyone in favor of this motion the Motion Carried.

History Committee: This committee has been waiting to assist the high school history committee with their project.

Terry asked what the history committee’s intent was with the alumni collection of old yearbooks. After a short discussion all agreed to sell the duplicate year books in the alumni collection to any interested alumni. The sale price of these yearbooks will be determined by the actual condition of the books.

Membership Committee: Irene reported three new members since our last meeting.

Chris moved to continue our current membership fee of $15 per year and our current lifetime fees through 2012. Seconded by Irene and agreed on by everyone that was present. Motion Carried.

Reunions: Jim reported the class of 1970 will be having another gathering on December 23, 2011 at Buddy & Pals. Barb will be hostess at this event.

Jim moved post a request for information from any classes that are planning events in 2012on our website and all facebook sites. Seconded by Dan and all approved this motion. Motion Carried.

Dan moved to open our facebook site to everyone that wishes to join us whether they are members or not. Seconded by Deborah and everyone was in favor of this motion. Motion Carried.

Fundraising Committee: Terry submitted a report detailing information needed to proceed with planning our Trivia Contest on March 10, 2012. Everyone agreed to support and assist in working this event.

Terry moved to continue with the planning and scheduling of the Trivia Contest. Chester seconded the motion and all in attendance were in favor of this event. Motion Carried.

New Business

Irene reported she had checked with the American Legion about having our Alumni Gala. The Legion has a capacity of 300 and do offer a cash bar. Irene has been involved in hosting the Tractor Club parties at the Legion. She also has a Legion member willing to sponsor us to enable our use of the facility. Irene also checked with Barbara Taylor about catering our event and she is interested.

Deborah stated she and Ron had visited St. Mathias and their facility is able to also book our Gala. St. Mathias dates are filling up. They require a $200 deposit. We may also have a cash bar at this facility. Deborah said she is in favor of having our event be a hors d’oeuvre and cocktail party instead of an expensive dinner event.

Everyone interested in helping with planning and finalizing the plans for our Gala will meet right after the holidays. Chris will send out a notice to all.

Jim moved to adjourn the meeting at 7:20 p.m. Deborah seconded the motion. Meeting adjourned.

Crown Point High School Community Room

I. Raffle Dr. Ban

II. Financial Review Deborah Deaton

III. Open Business

a. Website updates – Dan Witten, Wendy Brissette, and Terry Lee

IV. Other Business

a. Liability Insurance

V. Committees

a. Hall of Fame Committee: Terry Lee and Dan Witten

b. History Committee: Deborah Deaton, Dan Witten, and Dana Zurbriggen

c. Membership/Recruitment: Wendy Brissette, Irene Doty, and Chris Lee

i. Retired teachers – Irene

ii. Lifetime memberships

d. Reunions Dan Witten, Terry Lee, and Deborah Deaton

e. Fundraising Alan Vandever, Irene Doty, Wendy Brissette, Chris Lee and Dan Witten

The meeting was called to order at 6:05 p.m. by President, Jim Hosfeld

Present: Chester Rybicki, Ron Hampton, Deborah Deaton, Alan Vandever, Irene Doty, Dana Zurbriggen, Terry Lee, and Chris Lee

Financial Review: Deborah Deaton – $2,000 savings balance and $1,049.85 in checking after the scholarships are paid.

OPEN BUSINESS

Website Updates: Jim reported the need to continually update the website. Our membership is expanding. Our website is not keeping up with our growth and current events. There is a strong need to create synergy in this area of our association. It was emphasized that more people need to be allowed the ability to edit and create on the website.

Raffle tickets: The Acer tablet raffle tickets are just about selling themselves with the sales going quite well. Deborah, Jim and Chris have each sent messages to Dr. Ban requesting his presence at our December 15, 2011 meeting to draw the winning ticket.

Homecoming Event: Jim stated the cookies were a hit at homecoming and the weather was terrible.

Basketball games Dana offered to check with the high school about our setting up a table at a basketball game.

OTHER BUSINESS

Liability Insurance: Ron reported this insurance will be much more expensive if we choose to serve homemade things at community events. Further contacts needs to be made and quotes obtained for this insurance.

November meeting: It was decided by all to cancel the November meeting. Dana will cancel our community room reservation for November 17, 2011.

Holiday schedule: Holiday Party All alumni are invited to the Lee’s on December 17 at 7 p.m. for a holiday party. Invitations will be sent out with directions to their home.

The Spirit of the Bulldog Holiday Shop is scheduled for November 14 from 7 a.m. to 9 p.m. and on November 15th from 7 a.m. to 11 a.m. at the high school. They need donations of new or gently used bulldog middle and high school spirit merchandise or any bulldog oriented items.

Jim moved to donate 1 dozen smaller size Alumni T shirts and 1 dozen holiday ornaments. Seconded by Irene Doty

Deborah and Ron both volunteered to help the Parents of CPHS Students on their sale days. All proceeds go for student scholarships.

COMMITTEES

Hall of Fame: Nominations are due by December 1st. Terry stated that we need to simplify the application. Dana will remind those she has spoken to about submitting their applications. Irene included a copy of the nomination form in her mailing to the retired teachers.

A different venue has been requested for the event.

History: Dana had nothing new to report from this committee. The school administration has not sent out a confirmation of the funds allocated for the high school’s wall history project. The memorial project and history for the walls for the theater project are something the alumni may want to participate in. Direction from Dr. Ban is needed.

Deborah questioned the whereabouts of the two foot drawing donated to the school by Joe Huer has not been established. Mr. Huer told Deborah and Irene it was intended to be displayed in the new school’s Industrial Arts Department. Dana will check with the Industrial Arts Department.

Membership: Teacher memberships: Irene reported seven teachers have joined in the last month. Three of these teachers signed up as lifetime members.

Lifetime memberships: Chris reported one hundred and six members with twenty one lifetime memberships. We received eight lifetime members in the past month. Of the lifetime members we have six teachers and five members from the class of 1969. Dana stated we will be receiving one more lifetime member this week.

Deborah suggested a class challenge be sent out in our next newsletter.

Encore for new members: Jim opened the floor for ideas to follow up with an encore for our membership drive. The lifetime memberships have been going quite well.

Ron asked where we were with our corporate memberships. The corporate memberships are still in its infancy. The return of our approved 501c3 will be a great incentive to corporate sponsors.

Reunions: The next classes that are planning reunions in 2012 are the class of 1972, 1967, and 1987. The dates and locations have not been verified.

Fundraising: Trivia fest Terry submitted a suggested planning format to host a trivia fest this winter. Everyone was in favor of following through with this idea. Terry asked everyone to review the planning format and bring in their suggestions. Dana suggested involving the Quiz Bowl in the competition. Deborah stated trivia contests have been very successful for the Sportsman’s Club. Start planning!

Community talent group It was suggested by Dana that we hold a talent show. This fundraiser is to be researched and planning started.

Family portraits Alan suggested a family portrait fundraiser. Alan has all of the equipment for the setting and hasoffered to be the official photographer. After expenses the profits will go to the alumni coffers. A date needs to be set for this event with the school. A request to advertise this event will be made through the schools. It looks like we will try to have this event before Easter. Start planning!

Adjournment : At 7:05 p.m. Alan moved to adjourn the meeting and Deborah seconded the motion.

Next meeting December 15, 2011 at 6 p.m. Crown Point High School community room

Thursday, 6:00 p.m. October 27, 2011    Crown Point High School Community Room

Financial Review

Open Business

Website updates – Dan Witten, Wendy Brissette, and Terry Lee

Raffle tickets sales

Homecoming

Other Business

Liability Insurance

November meeting

Holiday schedule

Committees

Hall of Fame Committee: Terry Lee, Cynthia Dewes, and Dan Witten

History Committee: Deborah Deaton, Dan Witten, and Dana Zurbriggen

Membership/Recruitment: Wendy Brissette, Irene Doty, and Chris Lee

i.              Retired teachers – Irene

ii.             Lifetime memberships

Reunions: Dan Witten, Terry Lee, and Deborah Deaton

i.              Class of 1991: September 30 – October 1, 2011

ii.             Class of 1972: No date

Fundraising: Alan Vandever, Irene Doty, Wendy Brissette, Chris Lee and Dan Witten

i.              Trivia contest

Next meeting Thursday, October 27, 2011 6 p.m

The meeting was called to order at 6:05 p.m. by President, Jim Hosfeld

Present: Chester Rybicki, Hannah Raspopovich, Ron Hampton, Bud Bowman, Deborah Deaton, Alan Vandever, Irene Doty, Terry Lee, Chris Lee, and Dan Witten

Financial Review: Deborah Deaton – $2,000 savings balance and $1,711.04 in checking. She will be transferring another $500 from checking to the saving account this week.

OPEN BUSINESS

Status of 501C(3): Deborah read an acknowledgement letter for the receipt of our application from IRS. Our application is being processed at this point but not officially approved.

Website Updates: Dan stated he has not been updating the webpage lately due to his schedule. Everyone discussed the issues that needed updated as soon as possible. Dan promised to get the Hall of Fame application and page updated first. Then he will proceed with some of the other website issues.

Liability Insurance: Jim asked for a consensus on obtaining liability insurance that would enable us to participate in fund raising at the local festivals.  Costs of this insurance will be brought back to the next meeting.

Homecoming Event: Jim said he would contact the athletic department on Friday to find out where our tent is to be located on the football grounds at the game Friday. Terry will be at the high school by 5:30 with the tent and supplies.

Irene, Dana, Hannah, Chester, Deborah, Chris, Wendy, and Jim all brought a minimum of six dozen cookies each to be tagged for our Homecoming game greeting on Friday evening. After the meeting everyone helped put information tags on the cookies.

COMMITTEES

Hall of Fame: Dan will update the hall of fame application on the website. Everyone is encouraged to promote submission of candidates.

History: Deborah reported Joe Huer had donated a two foot drawing for the Hall of Fame wall. Deborah will check with Dr. Ban about the progress of hanging this drawing.

Membership: Chris – We currently have thirteen lifetime members. Terry had put out a challenge to all at the last meeting to bring in at least two new members by this meeting. The results of the challenge were as follows: Deborah three new members; Jim two new members; Irene two new members; Terry two new members with one of those being a lifetime member, and Chris one lifetime membership.

Irene has ninety membership letters addressed and ready to mail to the retired teachers.

Corporate memberships: Deborah would like us to offer for corporate memberships. Dan suggested we use our newsletter and website as a means of advertisement as an incentive to corporate members. The parameters will be reviewed and a submission will be brought back to the next meeting. Terry suggested adding a corporate page to our website that will allow us to update as needed.

Reunions: Dan will be representing the Alumni Association at the class of 1991 reunion on Friday evening at Buddy and Pals.

The class of 1972 is still looking for classmates.

Irene is searching for the names of teachers that served as class sponsors. We will encourage reunion representatives to invite their teacher sponsors to their reunion celebrations.  Bud stated the teacher class sponsors attended all events their class was participating in throughout the year.

Fundraising: Jim reported our Café Press site is up and running. Some sales have taken place and people have commented on facebook about what a great site it is to purchase alumni wear.

Chris stated a ten inch Acer Tablet had been donated by Costco, Bolingbrook, Illinois to use as a fundraising item. The Acer sells for $429.99 plus tax at Costco. In the rush to have the raffle ready to begin sales at Homecoming, it had been decided by a few of the Board of Directors and Officers to sell $5 raffle tickets and have the drawing at our December 15, 2011 meeting. Dan suggested and everyone agreed to ask Dr. Ban to be the official to actually draw the winning ticket. Ticket purchases are open to all Officers and Board members along with everyone else.  Terry had created raffle receipts and these were distributed along with raffle tickets to the attendees.

Scholarship: Acer Tablet sales will go towards our scholarship fund.

NEW BUSINESS

Dan asked if we were in receipt of a book sent in by Ron Thomas. Deborah had the book with her and it was passed around the table for all to view. It is a Crown Point High School Handbook that was published around 1940. Chris asked to use some of the information in the booklet in our next newsletter. Jim requested Chris be the caretaker of the handbook until the Alumni storage area is secured at the high school.

We discussed planning an informal all class reunion at Buddy & Pals (everyone 21and over).

Deborah moved to adjourned the meeting and Bud seconded the motion. Jim adjourned the meeting at 7 p.m. and everyone stayed to tag 720 cookies for our homecoming greeting.

Next meeting October 27, 2011 at 6 p.m. Crown Point High School Community room

Thursday, 6:00 p.m. September 29, 2011

Crown Point High School Community Room

Financial Review – Deborah Deaton

Open Business

Status of 501C (3)  – Chris Lee

Website updates – Dan Witten and Terry Lee

Homecoming Event

New Business

Liability Insurance

Committees

Hall of Fame Committee - Terry Lee, Cynthia Dewes, and Dan Witten

History Committee –  Deborah Deaton, Dan Witten, and Dana Zurbriggen

Membership/Recruitment – Wendy Brissette, Irene Doty, and Chris Lee

New members

Retired teachers – Irene Doty

Reunions – Dan Witten, Terry Lee, and Deborah Deaton

Class of 1991: September 30 – October 1, 2011

Class of 1972: looking for classmates

Fundraising- Alan Vandever, Irene Doty, Chris Lee and Dan Witten

Alumni Store

Suggestions from the floor

Next meeting Thursday, September 29, 2011

The meeting was called to order at 6:05 p.m. by Vice President, Terry Lee.

Present: Chester Rybicki, Jacob Barber, Hannah Raspopovich, Bud Bowman, Wendy Brissette, Karen Smith, Dana Zurbriggen, Deborah Deaton, Alan Vandever, Irene Doty, Terry Lee, and Chris Lee.

Financial Review: Deborah Deaton – our current bank balance is $3033.10 with $1500 of this amount is in trust for the remaining three scholarships that have not been paid. Lauren Cain has received her scholarship.

Terry Lee suggested opening a savings account for the scholarship money. Everyone agreed to open a savings account for the scholarship funds.

Dana Zurbriggen – reported that Bulldog items were needed for the resale shop sale in December.

Alan Vandever – offered to donate a Bulldog water color. He will paint and frame the painting. He also stated he would release the print for future memorabilia printing.

It was suggested that this painting be put in the sale as a silent auction item.

OPEN BUSINESS

Status of 501C(3): Chris Lee reported the 501(C)3 application was mailed on August 13, 2011.

Website Updates: Terry encouraged everyone to check out our website. Many changes have been made to update the site. There will be ongoing updates to the site.

Teacher Retirement Party Contribution: Chris moved to contribute $50 to the retired teachers and Alan seconded the motion. All present approved the motion and second.  Last year the Alumni Association contributed $100 but funds are lower in this year’s treasury.  Deborah and Irene will attend this function on Friday, August 26, 2011 at 5:30 p.m. to present our donation and mingle with the guests. Deborah and Irene will also hold a raffle for all attendees and give away an Alumni t shirt and Christmas ornament.

COMMITTEES

Hall of Fame: Parameters for Applicants – The parameters will be ready before the applications are reviewed.

History: Dana – A committee of Alumni Teachers is to be launched at the high school in three to four weeks to govern  the duties of “Finishing the High School” under Dr. Ban’s directive.

Chris asked if any of our Alumni would be included in this panel. Dana stated the first meeting would be an organizational meeting of Teachers and she would also be representing the Alumni Association.

Membership: Chris – all members that have not paid their renewal fees were sent out reminders this week. The committee still needs to work on sending letters to all email listing.

Jim DePaoli and Bud Bowman are our two newest lifetime memberships.

Terry – challenged each member in attendance to bring in two new members before our next meeting.

Bud – asked what we have planned for fun events for our members.

The attendees discussed an after game gathering on Homecoming next year. Buddy and Pals was suggested. A sock hop was also suggested for during the year. Everyone agreed that an event is needed to keep members interested. This will be further discussed as well as a membership picnic planned.

Reunions: The next reunion is September 30^th and October 1 and Dan Witten will be representing the Alumni Association at this reunion.

Fundraising: Deborah expressed a great need to plan a fundraiser. A silent auction was discussed using donated items. This may be conducted through our website.

Chris asked everyone to view the Café Press website and bring back suggestions on the items they would like to see sold. The committee will meet and also review items. Chris can open the account and relive Dan of this duty.

Scholarship: Terry asked Dana if the scholarship applications had been updated and when the applicants could begin applying. Dana said she would update the applications but the scholarship applications would not go out until January. The seniors need to have their college information before applying.

Karen Smith agreed to continue serving on the scholarship committee with Dana.

OTHER BUSINESS

Homecoming September 30, 2011: Dana obtained permission for our tent to be set up for recruitment purposes. She also stated we were approved for selling of our merchandise but no food sales. The attendees decided on giving away homemade cookies with a card attached that shows our membership drive information. Chester, Jacob, Hannah, Wendy, Dana, Deborah, Irene, and Chris all offered to bake about 6 dozen cookies each. Each baker will bag their cookies (one cookie to a bag) and deliver them to Deborah’s house, 254 Fairfield Drive, Thursday, September 29^th. We can also bring our cookies to the Alumni meeting on the 29^th. Chris will make up the cards that we will attach to the cookies.

Dana reported she hasn’t been successful in reaching Ron Weber or Robert DeJesus about picking up their Hall of Fame plaques. Terry has spoken to Ron about his plaque.

Dana is also monitoring the Alumni facebook page and answering questions of concern that arise on the site. Irene and Terry are also monitoring and assisting people on this site.

Dana will eventually have a key to the Community Room in order to open the room for our meetings.

Alan is working as a Child Advocate to Keep Kids Safe. This program is called KidZafe Essential the programs goals are to empower parents to protect their children from cyberbullies, sexting, and predators. Alan said he is available to do seminars or home gatherings and present the program. This is a free program for the safety of our children. Alan will be contacting the PTA’s in the area.

Bud stated he was required to attend one of these Keep Kids Safe programs as a teacher and it is a very good program.

Terry adjourned the meeting at 7:12 p.m.

Thursday, 6:00 p.m. August 25, 2011

Crown Point High School Community Room

I.          Financial Review Deborah Deaton

II.        Open Business

Status of 501C (3)  – Chris Lee

Website updates  – Dan Witten

Contribution to Retired Teachers event August 26, 2011

III.      Committee Reports

Hall of Fame Committee:Terry Lee, Cynthia Dewes & Dan Witten

Hall of fame parameters for applications – Terry and Jim

Nomination forms for Hall of Fame application on the website

History Committee: Deborah Deaton, Dan Witten, & Dana Zurbriggen

Membership/Recruitment: Wendy Brissette, Irene Doty, & Chris Lee

Billing of dues

Reunions: Dan Witten, Terry Lee, & Deborah Deaton

Class of 1991: September 30 – October 1, 2011

Class of 1972: No date

Fundraising: Alan Vandever, Irene Doty, Wendy Brisssette, Chris Lee, & Dan Witten

Café Press Alumni Store –Dan

Scholarship Committee: Dana Zurbriggen

Application forms

IV.       Other Business Homecoming Event

Thursday, August 4, 2011 at 6 p.m. in the Crown Point High School Community Room

Next meeting Thursday, August 25, 2011

President, Jim Hosfeld, called the meeting to order at 6:07 p.m. Jim reported Dana is once again a staff member at Crown Point High School.

Attendees: Jim Hosfeld, Wendy Brissette, Chris Lee, Terry Lee, Violet Doty, Alan Vandever, Irene Doty, Dan Witten, Dr. Eric Ban, and Dana Zurbriggen.

First Lifetime Members: Our first lifetime member is Violet Doty class of 1937. Jim presented Violet with a Certificate of Membership and membership identification card. Alan Vandever served as the Alumni’s official photographer at this presentation.

Violet reported her participation last Sunday at the 100^th anniversary of the First Presbyterian Church in Snyder, Indiana. She attended this church as a child and was honored on Sunday as its oldest attendee during their celebration.

Terry Lee, Vice President, will be serving as press agent for the Alumni Association. Dr. Ban suggested Terry contact Karen Rodd, CPHS Secretary with any news that the Alumni would like to have published with the high school news releases. The high school sends out news releases weekly to the media.

Financial Report: Jim Hosfeld reported $1220.00 expendable cash in our account. Deborah Deaton, Treasurer, was excused from the meeting due to personal obligations.

A check in the amount of $400.00 is in the mail to Chris Lee for submission of the 501C(3) application.

Dan Witten will be contacting Pay Pal and changing the basic membership submission to $15.00. He will also stop the practice of Pay Pal taking renewal dues automatically each year from members that have paid by Pay Pal in the past. All dues will be billed by the membership committee in the future.

Open Business

Website updates:  Terry and Dan discussed the needed updates and Terry submitted a copy of some of these updates to Dan.

The updates were discussed and prioritized. Dan stated he would complete the top priority changes within a week and all of the other updates by our next meeting. Terry will be assisting Dan in updating the site.

Dan requested a pdf copy of the updated membership application from Chris Lee for the website.

Wendy Brissette asked whether the members directory is available in hard copy. Dan stated it was a member only document that members may review on the website.

Dr. Ban: Retiree teacher  tailgate: Dr. Ban requested Alumni participation at the tailgate party that will be taking place at the first football game in the high school cafeteria. Jim Hosfeld and Dan Witten expressed interest in representing the alumni at this event on August 26, 2011.

Secretary of Education visit to Crown Point: Dr. Ban stated Martha Kanter, United State Under Secretary of Education, will be speaking at the Radisson on September 8, 2011, at 4p.m. She will be mentioning the Crown Point Schools in her public presentation. Vice President, Joe Biden may also be in attendance.

Jim Hosfeld asked Dr. Ban about the high school’s ratings. The graduation percentage is 94% with 75% of these graduates moving forward with college credits. CPHS’s test scores are among the best in the state.

Future plans are to use available bond funds to complete the high school. The high school is looking for someone with a passion for this type of project to assist. Anyone that is interested may contact Dr. Ban.

Guidance office t-shirts Jim reported the search for t shirts that are supposed to be in the guidance office is still on. He was unable to gain access to the guidance office last week. Jim will email Cynthia Dewes about collection of these shirts.

Committees

Hall of fame – Terry Lee, Cynthia Dewes, and Dan Witten    A few members have been working on setting parameters to use during the nomination process for the hall of fame. Terry Lee presented everyone with a report on the suggested parameters.  Dana Zurbriggen stated she thought the proposed twenty year career requirement should be lowered to ten years.  She expressed the students may be more inclined to relate to younger inductees and use them as role models.

Terry stated he had been in contact with Ron Weber one of our 2010 inductees. Mr. Weber was ecstatic to learn that he had an actual plaque ready for him. He will be in our area for a performance on October 22, 2011 at the Star Theater. Ron would like an opportunity to speak with some musical students while he is visiting. He will stay in touch Terry. Dana offered to help set Ron up at the high school with an assembly. Terry will also meet with Mr. Weber and try to set up a reunion with Marion Kellum. Ron stated that Mr. Kellum “was the man that took me out of my shell and helped to make me who I am today”.

The Alumni still has two plaques for James Carter and Robert DeJesus that need distributed from the 2010 inductee ceremony.

History Committee – Deborah Deaton, Dan Witten, and Dana Zurbriggen     Dana stated she is working on the pictures and theater poster project.

Membership – Irene Doty, Wendy Brissette, and Chris Lee        Irene has begun organizing the retired teachers listings and she will be contacting these teachers in hope of generating memberships.

Chris has tried to compile an up to date listing of current members and members that need to be sent a renewal notice.

Dan is going to take care of the Pay Pal issues regarding membership renewals

The committee will continue to research and send out renewal notices.

Reunions – Terry Lee, Dan Witten, and Deborah Deaton      The Alumni Association was represented at the class of 1971 reunion by Terry and Chris. Terry reported the attendees were very receptive to our Association.  A t shirt and ornament were raffled off as door prizes. Three memberships and four t shirts were purchased.

Dan volunteered to represent the Alumni at the class of 1991 reunion in October.

Fundraising – Dan will be working with Alan Vandever, Irene, Wendy and Chris.  All agreed to use the Café Press as the alumni site for purchase of products.

Scholarship - Dana reported this committee is not active this time of year.

Other Business

Membership incentive – Alan suggested a membership incentive to grant referrals a financial credit towards future dues. This incentive would be granted to the member that referred the new paid member. Everyone agreed this is a good idea. No action was taken at this time.

Home game retiree event – Dana stated the first home game retiree event is looking for a financial donation from the Alumni. Jim stated he remembered giving a donation to the group last year. Everyone agreed to do a door prize raffle at the event on August 26, 2011. A financial donation was not decided upon.

Homecoming – Chris will check with Dr. Ban and Bill Doruilla about setting up a tent at the homecoming game.

Adjournment: 7:50 p.m. Irene Doty moved to adjourn the August 25, 2011, 6 p.m. CPHS Alumni Association meeting. Seconded by Wendy Brissette

Minutes prepared by Christine Lee, Secretary

Next Meeting in the Community Room August 25, 2011 @ 6:00 p.m. – Community Room Monthly Meeting

Crown Point High School Community Room

1. Financial Review Deborah Deaton
2. Open Business
   1. Status of 501C (3)  - Chris Lee
   2. Website updates  – Dan Witten
   3. Guidance office t-shirts  – Cynthia Dewes
3. Committees

1. Hall of Fame Committee:  Terry Lee, Cynthia Dewes and Dan Witten
   1. Hall of fame parameters for applications – Terry and Jim
   2. Distribution of plaques from 2010 ceremony – Terry
   3. Report on meeting with Dr. Ban – Cynthia and Dan
2. History Committee:  Deborah Deaton, Dan Witten, and Dana Zurbriggen
3. Membership/Recruitment: Wendy Brissette, Irene Doty, and Chris Lee
   1. Billing of dues
4. Reunions Dan Witten, Terry Lee, and Deborah Deaton
   1. Class of 1971 Star Theater – Terry
   2. Class of 1976 and 1981: August 6-7, 2011 at Buddy & Pals.
   3. Class of 1991: September 30 – October 1, 2011
   4. Class of 1972: No date
5. Fundraising
   1. Alumni Store –Dan
6. Scholarship Committee – Dana Zurbriggen

Other Business

Thursday, July 7, 2011 – SGI Room Crown Point High School

Next Meeting is August 4, 2011 at 6 p.m. in the Community Room

The meeting was called to order at 6:05 p.m. by Jim Hosfeld, President. Jim introduced himself and explained his preferred style of conducting a meeting as “Marathon”. His goal as newly elected President is to conduct all meetings by staying in line with the meeting’s agenda, and leaving the majority of the deliberations to each Committee meeting. Jim will open the floor of each topic for a short question and answer period.

Attendees: A self introduction was initiated around the table. Present were Dan Witten, Jim Hosfeld, Chris Lee, Irene Doty, Cynthia Dewes, Wendy Brissette, Terry Lee, Deborah Deaton, Alan Vandever, Hannah Raspopovich, and Terry Paarlberg

Memberships:

New membership fee structure: Jim Hosfeld stated a motion has been made to adopt a new membership fee schedule to build our membership.

Proposed new dues structure: $15.00 per year; lifetime membership $150.00 minus your age minus dues already paid. This is a one-time offer, until December 31, 2011. Example: $150.00 lifetime less current age of 60 subtotal $90 less dues paid $25.00 (to include prior dues paid) lifetime membership fee $65.00. After a brief discussion the motion was seconded by Chris Lee and passed by unanimous vote of the attendees.

Billing of dues: Dan Witten stated he would submit lists of all members in good standing as well as members that need to be billed to the Membership Committee.

Membership Committee: Jim requested volunteers to serve on this committee. Wendy Brissette, Irene Doty and Chris Lee volunteered. The goals of the membership committee are to locate and bring in new members. A strong interface with the media is also to be achieved. The use of facebook and the Alumni webpage are avenues to be utilized.

Request from the floor: Cynthia Dewes requested allocations for a plaque with names of all lifetime members. This plaque will be displayed at the high school.

Board Member Confirmation: Deborah Deaton stated Charles “Bud” Bowman, retired teacher, has accepted his nomination to the Members At Large position.

Financial Review: Deborah Deaton, Treasurer, reported and Jim Hosfeld, President, are being added to the bank account. Our current expendable bank balance is $243.00.

Old Business:

Status of 501C(3) application: Cynthia handed out copies of the Articles of Incorporation, By Laws, Conflict of Interest Policy, and Mathematical summation of the Associations activities (all necessary to include with our application).  She asked that everyone review these documents and offer their opinions via email to Chris by July 14, 2011. A financial statement is the only document needed to submit this application along with the application fee of $300.00.

We discussed adding a Code of Ethics.

Website updates: Dan and Terry are working on updating and making our website more informational. Our new post office box number and email address are among the new changes that need to be added to the website. Jim Hosfeld reviewed changes that are needed for the website. Dan agreed with the changes and he will be working on the site to accommodate the new changes.

Yearbook and t-shirt inventory: We currently have 1959, 1960, 1961, (2)-1962, 1963, 1964, 1965, (2)-1966, 1967, 1971, 1972, 1974, 1987, 1988, 1992, 1993, and 1994. These books will be stored in the Community Room cabinets once the locks are installed. A complication has occurred with the installation of the locks. The originally purchased locks need to be exchanged for a different size. Dan is working with the school janitors on this project.

T Shirt inventory:  39 large and 37 small. This does not include the t-shirts that are currently in the Guidance Office.

Committees:

Hall of Fame Committee: Another effort to distribute plaques that have been in storage from 2010 ceremony. Cynthia and Dan will be meeting with Dr. Ban Monday about hanging the pictures and plaques.  Cynthia and Dan volunteered to stay on this committee.

Establishing communications with future class reunion committees about sponsoring the 2012 Hall of Fame plaques was discussed.

Setting of parameters for the applications: Jim and Terry will be working on the parameters of the Hall of Fame applications.

Membership Recruitment Committee: Volunteers for this combined committee are Irene Doty, Wendy Brissette, and Chris Lee.

Reunion Committee: Terry Lee, Dan Witten, Deborah Deaton, and Jim Hosfeld. This committee will be recruiting and informing volunteers of events and activities.

School tours: Communications need to be open with the custodial staff at the high school. Request forms must be filed with the office for our school tours.  A copy of our request will be sent to Dr. Ban. The custodial staff and our committee shall discuss the areas of the school that are to be open for the tour, which door to enter, and the amount of time needed to conduct the tours.

Reunion schedule for 2011

Class of 1971: July 8 & 9, 2011 Buddy & Pals – Radisson

Class of 1981: August 6-7, 2011 at Buddy & Pals.

Class of 1991: September 30 – October 1, 2011

Class of 1972: No date

Reunion Planning Guide: Currently available upon request.

Fund Raising: Alumni Store: The availability of our current assets is to be listed. Terry and Dan will look into joining other merchandise sites and linking them with our store.

New Business:

Newsletter: Dan will submit an article about the scholarship winners to Chris. The newsletter will be completed by July 13^th.  Terry Lee has gathered a list of Alumni that have passed since our last newsletter for our In Memoriam section. Chris will send Dr. Ban a request for an article to include in our newsletter.

Generating funds: Cynthia reiterated our need to generate funds within the next week to enable the submission of our 501C(3) application.

Accounting software: Dan has a new Quicken program that he is donating to the Association.

Certificate of Membership: Irene brought a copy of her Certificate of Membership. She requested the Association continue to issue these certificates to all members in good standing.

Adjournment:

7:15 p.m. Irene Doty moved to adjourn the July 7, 2011 CPHS Alumni Association meeting. Seconded by Deborah Deaton.

Minutes prepared by Christine Lee, Secretary

Next Meeting: July 7, 2011 at 6 p.m. Crown Point High School – Community Room

1.      Attendees: Lori Schuljak, Dan Witten, Dana Zurbriggen, Cody Pickett, Jim Hosfeld, Chris Lee, Irene Doty, Wendy Brissette, Terry Lee, Deborah Deaton, Karen Smith, Lori Schuljak

2.    Memberships: We have 102 paid members. (This includes the members that need to renew their memberships and this process is being worked on by Dan Witten)

Financial Review

• Our balance is $2,669.72 (including scholarship money).
• We have $830.00 in Art Scholarship money.
• We have $1,000.00 in Portrait of a Graduate money for the 2011 Scholarships and we have $171.20 for the 2012 Scholarships.
• We have $500.00 in Bulldog Underdog Scholarship money.
• After scholarships are paid, we will have $168.52 in available funds.

Board of Directors: We received nominations and voted for our new Board of Directors as well as voted to have two new Member at Large positions; one for the outgoing President and one for a retired teacher. It was also requested that we contact Eric Ban to have a CPHS liaison, preferably an administrator, to be a contact person at the high school. The new board was elected as follows:

• Incoming President: Jim Hosfeld (currently Dan Witten):
• Incoming Vice President: Terry Lee (Currently Jim Hosfeld)
• Incoming Treasurer: Deborah Deaton (Currently Lori Schuljak)
• Secretary: Chris Lee (Currently Cynthia Dewes)
• Member at Large: Dana Zurbriggen (Currently Dana Zurbriggen)
• Member at Large: Wendy Croft Brissette (Currently an unoccupied Position)
• Member at Large: Irene Doty (Currently Jan Ratazzi)
• Member at Large – Retired Teacher: Bud Bowman ?? (New Position)
• Member at Large – Past President: Dan Witten (New Position)
• We also selected our Student Ambassadors for next school year.
• Female: Hanna Raspopovich (Currently Mali Rios)
• Male: Jacob Barber (Currently Cody Pickett)
• Mali and Cody did a great job for us this year and we appreciate their input on our new student ambassadors.

Committees: Committee Chairs to report and set Committee Goals

Alumni Scholarship Committee:Winners were announced at the May 31 Senior Awards Banquet. We plan to give at least these same four scholarships next year.

Portrait of a Graduate Scholarship:  Lauren Cain & Marcus Trybula

Theodore Smith Art Scholarship: Cody Pickett

“Bulldog Underdog” Scholarship: (given by an anonymous donor) Christopher M. Ashbrooks. This donation will be made for next year as well.

Dana Zurbriggen will handle the scholarship application process again for the 2011-2012 school year. Jim, Karen, Laurel Smith and Terry Lee offered to help plan the Art Scholarship fundraising events.

Event Planning Committee: Hall of Fame Banquet: Was held April 30, 2011 at 6:00.

The evening was very successful. We ended up with 103 reservations.

The date of April 28, 2012 was selected for next years Hall of Fame Banquet. Lori submitted a building use request at CPHS for the cafeteria and SGI room. Set up from 10 am to 12 noon and doors open at 5 pm to 10 pm.

Lori has created a time-line of things that need to be completed before next years banquet so we can stay ahead on planning.

We need volunteers that would be interested in helping plan the banquet for next year. Lori and Cynthia volunteered to continue to help with the posters, invitations and program. Dan Witten also volunteered to continue to help with this event.

Hall of Fame Committee: Ryan Collier has contacted Mr. Horner and will deliver his plaque and a program.

Penny Patz brother, John, was unable to attend at the last minute so we mailed the plaque and program to him.

It was decided that Hall of Fame nominations would open immediately. Lori to update form and Dan will post on the web-site. Nominations will be due by November 1 and voting will be open from November 7 to December 31. The winners will be contacted after the January meeting.

We need volunteers who would like to help with this event and the election of our Hall of Fame inductees. Jobs include: collecting nominations, creating an election process, contacting winners, collecting information/pictures, ordering plaques and photos, creating Power Point presentations to run through dinner with photos and memories, etc.

History Committee: We have run into a “snag” in the Hall of Decades posters and shadow boxes. We need sturdier and wider based frames and boxes to be permanently displayed. We need to get with Dr. Ban and the custodians to come up with a plan to get these items hung.

The Hall of Decades letters have been hung in the banquet room and look great.

In Memoriam Project: Deborah volunteered to call for prices for plaques from Kesslers, Mikes and Memory Keepers. Dana will also talk with Cynthia and Eric to make sure what is ordered can be hung. Dan Julius, Deborah Deaton and Dana Zurbriggen are on this committee.

Recruitment/Reunion Committee:

Recruitment: We need to come up with a plan to contact all of our expired members regarding renewal. We also need to send a renewal gift/confirmation email to our members that automatically renewed via Pay Pal. We discussed a license plate as the renewing membership gift and processing the member renewals monthly and sending the gifts all at once.

Alumni Store: (Dan) Will be offering “seasonal” items for a limited time and ordering and delivering all at once before another item is selected to sell.

Irene Doty volunteered for the recruitment committee.

Reunions: Need to schedule volunteers to represent the Alumni Association at the following reunions this summer.

• Class of 1986: June 25, 2011 at White Hawk Country Club. (T.J. Wirtz)
• Class of 1981: August 6-7, 2011 at Buddy & Pals. (________)
• Class of 1991: September 30 – October 1, 2011 (Dan Witten)
• Class of 1972: No date picked yet (Jim Hosfeld & Deborah Deaton)
• Class of 2001: June 25, 2011 at Halls of Justice (________)
• Reunion Planning Guide: Currently available upon request.

Other Business:

Newsletter: We need to get a newsletter out by ASAP. Lori’s last day at the high school for summer is June 24. Can you please submit possible articles, pictures, dates, etc. to Lori within the next few days so she can get this put together? Also, we need someone to gather a list of Alumni that have passed since our last newsletter for our In Memoriam (Terry Lee) section. (Articles requested: Memorial Project (Dana); Outgoing President Message (Dan); Incoming President Message (Jim); Hall of Decades & Pictures (Cynthia Dewes); Hall of Fame & Pictures (Lori); Scholarships & Pictures (Lori).

Updates to Web-site: We need to updated our web-site before the next school year. We need to add the new Hall of Fame inductees and bios, Scholarship Winners and post the Hall of Fame Nominations for the 2011-2012 school year. Terry Lee requested to be “trained” by Dan to update things on the web-site to share this responsibility with Dan.

Future Meetings and Community Room Facility Use Requested:

• July 7, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• August 4, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• August 25, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• September 29, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• October 27, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• November 17, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• December 15, 2011 @ 6:00 p.m. – Community Room Monthly Meeting
• January 26, 2012 @ 6:00 p.m. – Community Room Monthly Meeting
• February 23, 2012 @ 6:00 p.m. – Community Room Monthly Meeting
• March 29, 2012 @ 6:00 p.m. – Community Room Monthly Meeting
• April 26, 2012 @ 6:00 p.m. – Community Room Monthly Meeting & Final Banquet Preparation
• April 28, 2012 – Hall of Decades Banquet Room & SGI for Hall of Fame Induction Banquet
• May 31, 2012 @ 6:00 p.m. – Community Room Monthly Meeting
• June 2, 2012 @ 6:00 p.m. – Community Room Monthly Meeting

Minutes by Lori Schuljak, Secretary